Career opportunities

There are dozens of ways to join the cause and among them is joining our team of passionate people building careers around this work.

We are an Equal Opportunity Employer and dedicated to diversity in the workplace. Applicants living with HIV or from communities disproportionately affected by HIV are strongly encouraged to apply.

FLSA CLASSIFICATION:
Full Time, Exempt

LOCATION:
Remote; individuals located in the Midwest (Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin) are encouraged to apply.

ABOUT AIDS UNITED
AIDS United’s mission is to end the AIDS epidemic in the United States. We seek to fulfill our mission through strategic grantmaking, public health philanthropy, capacity building, and policy/advocacy. AIDS United advocates for all people in the United States living with or affected by HIV/AIDS, and the organizations that serve them.

POSITION DESCRIPTION
The Capacity Building Coordinator contributes to AIDS United’s Capacity Building Initiative and supports all programs and efforts that fall under this portfolio. The primary functions of this position are: facilitating the coordination of capacity building assistance requests; providing administrative support to team members, contractors, and consultants; serving as primary liaison with community partners, key stakeholders and capacity building providers; contributing to organizational and program-specific monitoring, evaluation, and reporting activities; supporting infrastructure improvements; and supporting the delivery of statewide and cross-jurisdictional technical assistance requests and regional institutes for clients.

EDUCATION and EXPERIENCE REQUIREMENTS
Minimum of one year of relevant professional experience required; or Bachelor’s degree in public health, social services, or related field

REQUIRED SKILLS
Position requires a highly organized, detail-oriented, and customer service-focused individual with knack for systems thinking and passion for supporting communities and organizations through data-driven process innovations. Individual must be a self-motivated, critical thinker with an aptitude for creative thinking and task execution. Position requires strong interpersonal, written, and oral communication abilities. Demonstrated experience with diverse data collection, reporting, and management systems and web-based communication platforms. Must be able to work in a fast-paced environment, both independently and as a member of a dynamic team. Individual should understand the balance and challenges between national program management and local community implementation. They must be proficient in Microsoft Office Suite, Salesforce, and other essential office tools, such as conference and video calling (e.g. Teams Conferencing, Zoom) and survey tools (e.g. Qualtrics, Google Form).

SALARY RANGE
Expected range of $50,000 to $60,000, commensurate with experience.

REPORTS TO
Capacity Building Manager

SUPERVISORY RESPONSIBILITIES
None

PRIMARY RESPONSIBILITIES
• Coordinate all aspects of capacity building assistance (CBA), including serving as primary point of contact for CBA recipients, and routinely contribute to federal and organizational monitoring and reporting platforms.
• Contribute to updating evaluation plan and tools and conduct data collection of capacity building services.
• Undertake and maintain program improvements including re-organization of in-house. CBA tools and resources, documentation of best practices, and development of resource directories.
• Maintain and organize organizational and team records across various platforms (ex. external drive, Teams, SharePoint).
• Serve as primary point of contact on logistical matters (e.g. contracting, invoicing, payment requests, etc.) with program partners, subcontractors, and consultants.
• Provide event coordination and support such as speaker tracking, calendar coordination, sharing logistics, overseeing agendas and a run-of-show for regional institutes or cross-jurisdictional technical assistance deliveries.
• Assist in coordinating between internal departments such as the AU Communication, Policy, and Program departments on CBA-related matters.
• Support material development efforts through research, data collection, and editing.
• Represent AIDS United in collaborative spaces, and at local and national events.
• Contribute to project and staff meetings, project reporting, development, work groups, and expansion activities.
• Other duties as assigned.

WORKING CONDITIONS
This is a remote position. AIDS United has a headquarters in Washington, DC, with a satellite office in Kansas City, MO. The Capacity Building Assistance team is located across the United States. This position includes significant phone, email, and web conferencing interaction with colleagues, community partners, capacity building recipients, and the general public.

TRAVEL
AIDS United has currently restricted professional travel as a result of the COVID-19 pandemic. This position may require low-moderate travel (up to 3-6 days per quarter) to support CBA delivery and participate in and/or present at scheduled conferences, as appropriate, in the future.

HOW TO APPLY
The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to jobs@aidsunited.org with “Capacity Building Coordinator” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  

FLSA CLASSIFICATION:
Full Time, Exempt

LOCATION:
Remote; individuals located in the Midwest (Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South Dakota, and Wisconsin) are encouraged to apply.

ABOUT AIDS UNITED
AIDS United’s mission is to end the AIDS epidemic in the United States. We seek to fulfill our mission through strategic grantmaking, public health philanthropy, capacity building, and policy/advocacy. AIDS United advocates for all people in the United States living with or affected by HIV/AIDS, and the organizations that serve them.

POSITION DESCRIPTION
The Capacity Building Specialist is responsible for delivering client and/or community-informed capacity building assistance (CBA) services to community-based organizations, health departments, and other stakeholders nationwide. Delivery of CBA services includes, but is not limited to, the assessment of technical assistance (TA) needs; cultivation of professional and community relationships; the development of tailored trainings, workshops, webinars, and materials/tools to address identified need(s); and collaboration with additional CBA providers and consultants. This work may be done individually or in collaboration with other AIDS United CBA team members. The Capacity Building Specialist will be the lead person responsible for the design and facilitation of virtual and in-person technical assistance experiences; and will integrate the latest research and best practices in the areas of integrated HIV planning, structural interventions for addressing the HIV epidemic, trauma-informed care and management, social justice, racial justice, and sexual and reproductive health.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS
Bachelor’s degree in public health, social service, or related field; and/or up to three years of progressive relevant experience (e.g. health educator, trainer, consultant).

PRIMARY RESPONSIBILITIES
Technical Assistance Development and Delivery
• Research, design, and implement in-person and virtual capacity building assistance services in response to requests from the HIV prevention and care workforce and their partners, ranging from community-based organizations to health departments to stakeholders and funders.
• Lead assessment and planning calls to develop individualized capacity building action plans that are positioned to address identified needs.
• Contribute to the development of fee-for-service and health promotion materials (including fact sheets, webinars, toolkits, educational activities, etc.) that respond to community HIV needs and are culturally humble.
• Plan and facilitate virtual and in-person workshops, webinars, sessions, and one-on-one technical assistance deliveries using best practices in community-based service delivery and adult learning principles.
• Lead regional institute or cross-jurisdictional technical assistance request planning.
• Demonstrate or develop proficiencies in key areas including HIV prevention, care, and treatment; integrated HIV planning; structural interventions for addressing the HIV epidemic; trauma-informed care and management; social justice; racial justice; LGBTQ community health; sexual and reproductive health; harm reduction/syringe services programs; LGBTQ community health; and organizational development, among others.

Partnership Development
• Nurture and manage collaborative efforts, including content development, logistics, marketing, community engagement, and follow-up.
• Manage partnerships and key stakeholder relationships with clear and timely written and verbal communication.
• Establish and maintain cooperative relationships with funding, consultant, sub-awardee partners, internal colleagues, capacity building provider partners, and community stakeholders.
• Represent AIDS United in workgroups and collaborative spaces, and at local, regional, and national events.

Program Management
• Participate in and contribute to team, department, and organization-wide meetings, reporting, development, internal working groups, and expansion activities.
• Ensure timely and correct documentation and record-keeping, where relevant.
• Other duties as assigned related to program monitoring and evaluation.

REQUIRED AND DESIRED SKILLS
• Outstanding written and verbal communication and strong interpersonal skills.
• Detail-oriented with exceptional project and time management skills, and the ability to be proactive in both independent and collaborative work.
• Proficient in Microsoft Office Suite and desired experience with Qualtrics, learning management systems, and Salesforce.
• Demonstrated experience with developing and delivering health-focused trainings/workshops and materials for adult learners.
• Ability to integrate current research, health behavior theories, best practices, adult learning principles, and instructional design throughout all products.
• Bilingual (Spanish), a plus.

SALARY RANGE
Expected range of $60,000 to $65,000 commensurate with experience.

REPORTS TO
Senior Program Manager, Capacity Building

SUPERVISORY RESPONSIBILITIES
None

WORKING CONDITIONS
This is a remote position. AIDS United has a headquarters in Washington, DC, with a satellite office in Kansas City, MO. The Capacity Building Assistance team is located across the United States. This position includes significant phone, email, and web conferencing interaction with colleagues, community partners, capacity building recipients, and the general public.

TRAVEL
AIDS United has currently restricted professional travel as a result of the COVID-19 pandemic. This position may require heavy travel (10-14+ days per month) to deliver technical assistance and workshops (average 2-3 days in length), as appropriate, in the future.

HOW TO APPLY
The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to jobs@aidsunited.org with “Capacity Building Specialist” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  

ABOUT AIDS UNITED
AIDS United’s mission is to end the AIDS epidemic in the United States. We seek to fulfill our mission through strategic grantmaking, public health philanthropy, capacity building, and policy/advocacy. AIDS United advocates for all people in the United States living with or affected by HIV/AIDS, and the organizations that serve them.

POSITION DESCRIPTION
The Program Manager of Capacity Building works closely with AIDS United funders, clients, partners, and stakeholders to support the development, planning and/or implementation of comprehensive capacity building services and resources for the HIV workforce. The individual in this role assists with administrative and programmatic tasks such as budget monitoring, systems and process strengthening, and reporting. The Program Manager of Capacity Building also manages and supports the day-to-day implementation of capacity building activities across AU’s programs.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS
Bachelor’s degree in public health, social service, or related field or three years of relevant experience (e.g., program management, independent consultant).

PRIMARY RESPONSIBILITIES
• Develop, monitor, and strengthen systems to document, track, and measure the impact of the CBA activities within AU.
• Effectively manage consultants and subcontractors by developing and monitoring contracts and scopes of work;
• Ensure that the delivery of CBA is cost‐effective, consistent, efficient, and meets or exceeds expectations;
• Assist in developing/gathering programmatic content for inclusion in funding proposals and reports for donors;
• Contribute to cross-programmatic workgroups and efforts aimed at development of coordinated agency-wide CBA delivery system;
• Conduct and analyze CBA needs assessments;
• Develop written reports and other materials to document delivery of quality services.
• Manage CBA process within AU;
• Research, design, and implement in-person and virtual technical assistance and workshops in response to requests from CBO, health departments, etc.;
• Lead assessment and planning calls to develop individualized capacity building action plans to address identified needs;
• Maintain effective communications with program funder(s), and support the submission of grant applications, reports, and ongoing updates about the progress of the initiative;
• Maintain regular communication with subcontractors, consultants, and CBA recipients;
• Work with Senior Program Manager to generate reports, documents, and other materials as requested by staff, funders, and AU leadership;
• Work with Senior Program Manager to translate lessons learned and communicate with stakeholders not involved with the Initiative;
• Complete other duties as assigned.

REQUIRED & DESIRED SKILLS
• Outstanding written and verbal communication and strong interpersonal skills;
• Detail-oriented with exceptional project & time management skills;
• Ability to work independently and proactively;
• Proficient in Microsoft Office Suite and desired experience with Zoom and Salesforce;
• Demonstrated experience with developing and delivering health-focused trainings/workshops and materials to adult learners;
• Bilingual (Spanish) desired;
• Legally eligible to work in the United States;
• Possess strong project and team management skills;
• Balance multiple responsibilities and function well under pressure, and;
• Work effectively as part of a team of diverse staff.

SALARY RANGE
$70,000 to $75,000

REPORTS TO
Senior Program Manager

SUPERVISORY RESPONSIBILITIES
Capacity Building Coordinator and/or Specialists

WORKING CONDITIONS
Work is generally performed within an office environment and includes significant phone and email engagement with colleagues, CBOs, health department staff, capacity building providers, funding partners, and the wider public. Working conditions when out in the field may vary.

FLSA CLASSIFICATION:
FT/Exempt

TRAVEL
Position requires moderate travel (5-8 days per quarter) at an average of 2-3 days in length. Please note that travel is contingent upon program and organizational needs and policy. Position is currently full time remote until further notice.

HOW TO APPLY
The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to jobs@aidsunited.org with “Capacity Building Program Manager” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  

ABOUT AIDS UNITED
AIDS United is a nonprofit organization that works to end the HIV epidemic in the United States through strategic grant-making, technical assistance and capacity building services, policy and advocacy. AIDS United’s Public Policy Council consists of more than 55 HIV service organizations, national and regional coalitions and is the largest and longest-running community-based HIV domestic policy coalition in the country. AIDS United additionally represents more than 200 grantee and subgrantee organizations serving people living with and vulnerable to HIV throughout the United States.

ABOUT THE COMMUNICATION DEPARTMENT
The Communication Department advances the vision and mission of AIDS United by increasing visibility of the organization and its issues, articulating the value of programs and initiatives, and partnering with staff across the agency to develop tools and resources to advance the field. The communication department works to ensure consistent presence, messaging and branding of AIDS United’s work across multiple communication channels including social, traditional and digital media, stakeholder engagement and print. Partnering with staff from across the agency, as well as AIDS United grantees and members, the department cultivates messages and stories that help to propel AIDS United and its work forward.

ABOUT THE POSITION
The programs communication associate provides communication support to each of the grant-making and capacity building initiatives across both the federal and private sectors. The primary goal of the position is to tell the story of how AIDS United’s programs are making a difference in the world and amplifying community voices through our work. We hope to reach a wide variety of audiences with this message, and so the position will employ a diversity of communication tools. This position is writing intensive, and will include marketing, promotion, editing, media relations, fundraising, social media management, funder reporting and graphic design. The incumbent will report to the communication manager, who will provide strategic oversight and tactical support. 

PRIMARY RESPONSIBILITIES

  • Serve as primary liaison between grant-making and capacity building initiative teams and the communication team. 
  • Plan, promote and distribute announcements, tools and resources, trainings, news releases and webinars. 
  • Draft and upload blog posts, social media posts and graphics, and communication documents.
  • Contribute to and edit grant applications and funder reports. 
  • Monitor news, prepare weekly clips for social media, and research stories and relevant topics across news outlets, blogs and social media channels.
  • Coordinate timely and relevant content and updates on aidsunited.org and other online properties.
  • Create shareable content appropriate for a variety of audiences to distribute and promote AIDS United tools and resources. 
  • Other duties as assigned. 

MINIMUM QUALIFICATIONS

  • Strong writing, editing and proofreading skills. 
  • Experience creating social media content (e.g., Twitter, Facebook, Instagram, LinkedIn, TikTok and YouTube) and posting for a brand or organization.
  • Strong attention to detail.
  • Able to take initiative, multitask, work quickly and be flexible.
  • Highly organized, able to work independently as well as being a team player, and able to manage multiple projects.
  • Excellent research skills.
  • Fully comfortable within both Microsoft Office and Google Suite platforms.

PREFERRED QUALIFICATIONS

  • Expertise with AP style.
  • A degree in journalism, communication, marketing, English, public relations or similar field of study.
  • Graphic design experience. 
  • Bilingual in English and Spanish. 
  • Familiarity with the HIV epidemic in the United States. 
  • Experience with WordPress or other content management systems. 
  • Experience with a customer relationship management system. 
  • Experience with WYSIWYG editors and email blast platforms like MailChimp. 
  • Experience with social media monitoring software and analytics platforms like Sprout Social, Hootsuite or Buffer.
  • Comfortable with the most basic HTML (or comfortable finding the answer by watching YouTube). 

WORK HOURS AND LOCATION
AIDS United is a primarily virtual organization, and this position can be based anywhere in the United States. Most of the staff are in the Eastern Time Zone and generally work in the 9 a.m.-6 p.m. window. Candidates in other time zones should be aware that meetings will frequently occur in those times, regardless of your time zone. This is a full-time, 40-hour per week position. AIDS United will provide all the technology needed to complete this position and a stipend to help pay for high-speed internet. 

COMPENSATION
This position $45,000-50,000, commensurate with education and experience. In addition to salary, AIDS United offers a very generous compensation package, which includes fully covered health insurance for the employee.

HOW TO APPLY
Please send a resume and a portfolio with three writing samples to jobs@aidsunited.org with “Programs Communication Associate” in the subject line by 6 p.m. EST on Thursday, Feb. 10, 2022. Combine all documents into one PDF file with your first and last name as the document title (i.e., FirstLast.pdf). Your portfolio should contain three writing samples, each fewer than 750 words and showcase different communication tactics (e.g., social media posts, blogs, fundraising solicitations, news releases, press statements, etc.). Course work or writings from a previous job are acceptable.

Applications submitted without a resume and writing samples will not be considered. Applicants are strongly encouraged to follow the application directions. No phone calls please.

There will be at least two rounds of interviews, and finalists for the position will be asked to complete a writing and editing exercise.  

AIDS United is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information, HIV status, or any other bases under federal or local laws (collectively “Protected Bases”).

FLSA CLASSIFICATION: 
Full-Time, Exempt        

LOCATION:
Flexible / Remote

SALARY: 
$45,000-55,000/year

POSITION DESCRIPTION 
AIDS United is seeking a Program Associate to provide administrative support and coordination to the organization’s Expanding Syringe Services Programs Capacity to Respond to COVID-19 initiative. This project supports syringe services programs to effectively respond to COVID-19 among people who use drugs with services including vaccination education, referral and linkage, navigation services. It is a unique intersection of multiple public health crises, including COVID-19 and overdose. The Program Associate may also provide support to the Syringe Access Fund, AIDS United’s longest running funding collaborative, focused on supporting syringe services programs nationwide. The Program Associate must be self-motivated, highly organized, and be detail oriented. Qualified individuals will be able to work in a fast-paced, changing, remote environment, with the demonstrated ability to work independently and as a member of a remote team.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS
Bachelor’s degree in public health, social service, or related field, or two years of relevant professional experience (e.g., program coordinator).

PRIMARY RESPONSIBILITIES

  • Provide general administrative and programmatic support including administrative support, logistics coordination, data management, communications, and recordkeeping;
  • Engagement with organizations serving people who use drugs to encourage and facilitate community-informed COVID-19 vaccination efforts.
  • Coordination of administrative processes relating to grants management;
  • Coordination of data entry and reporting with organization’s grants management system, Salesforce;
  • Facilitate the funds disbursement processes including check requests, agreements/ correspondence, distribution to grantees and record keeping;
  • Provide informational materials to funded organizations;
  • Schedule and manage programmatic deadlines;
  • Coordinate webinars for information dissemination;
  • Track literature, statistics, conference information, grant opportunities and other resource information;
  • Assist with program planning and developing/gathering programmatic content for funding proposals and donor reports;
  • Provide administrative and coordination support for the planning and implementation of national meetings and site visits;
  • Field inquiries regarding grant guidelines, reporting deadlines, and program requirements;
  • Reconcile credit card and cash expenses for relevant program staff; and
  • Provide additional support to harm reduction program staff as needed.

REQUIRED & DESIRED SKILLS:

  • Experience with programs that reach and engage people who use drugs utilizing a harm reduction model preferred;
  • Detail-oriented with exceptional project & time management skills;
  • Proficient in Microsoft Office Suite and preferably experienced with Salesforce CRM;
  • Outstanding written and strong interpersonal skills with the ability to build rapport and credibility quickly with people at all levels;
  • Bilingual (Spanish) preferred;
  • Legally eligible to work in the United States;

TRAVEL
Position requires moderate travel – up to 20 days per year.

SUPERVISORY RESPONSIBILITES:
None.

ABOUT AIDS UNITED
AIDS United’s mission is to end the HIV epidemic in the US through strategic grantmaking, capacity building, and policy and advocacy. AIDS United (AU) bridges policy with grantmaking and capacity building; linking the world of HIV service and community-based organizations with the public health, healthcare, advocacy and social justice communities to respond to the domestic HIV epidemic. AU is committed to ensuring our staff, Board of Trustees and consultants reflect the full diversity and range of communities most affected by the HIV epidemic. Organizational leadership consists of long-term HIV survivors, Black gay men and women of color. Staff reflects a range of people living with HIV; same gender loving men and women; gay, bisexual, and queer men and women; women of color; and Transgender and gender non-conforming people. This diversity and representation demonstrate AU’s dedication to valuing life experiences of staff as equally important to professional experiences when building our organizational capacity.

People with lived experience are strongly encouraged to apply. 

The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to jobs@aidsunited.org with “Program Associate – HR” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  Applications are due by COB on Jan. 24.

FLSA CLASSIFICATION: 
Full-Time, Exempt        

LOCATION:
Flexible / Remote

SALARY: 
$65,000 – $75,000/year

POSITION DESCRIPTION
AIDS United is seeking a Program Manager to provide substantive program and administrative coordination for the organization’s harm reduction grantmaking and technical assistance initiative: Expanding Syringe Services Programs Capacity to Respond to COVID-19.  It is a unique intersection of multiple public health crises, including COVID-19 and overdose. The Program Manager must possess a working knowledge of these and other intersecting factors such as the impact of federal/local drug policies, stigma, and vaccine hesitancy. Programmatic experience with, and/or technical assistance provision for, syringe services programs strongly preferred. This individual must be a self-motivated, critical thinker with keen attention to detail. The position requires strong writing, communications, customer service, and negotiation abilities. Must be able to work in a fast-paced, changing, remote environment, with the demonstrated ability to work independently and as a member of a remote team.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS
Bachelor’s degree in public health, social service, or related field, or four years of relevant profession experience (e.g. program management, independent consultant).

PRIMARY RESPONSIBILITIES

  • Collaborate with the Senior Program Manager of the Harm Reduction portfolio to coordinate the grant initiative’s implementation, including, but not limited to: developing relationships with grantees, monitoring grantee performance, and developing resources to support and assist grantees;
  • Engagement with and technical assistance provision for organizations serving people who use drugs to encourage and facilitate community-informed COVID-19 vaccination efforts, including education, referral, and navigation services.
  • Develop outreach strategies, cultivate partnerships, and execute visibility opportunities for the portfolio, including the creation of tools and products related to the portfolio, the submission of conference abstracts, and supporting public speaking engagements regarding the initiative;
  • Perform cohort evaluation, track deliverables, and monitor progress;
  • Build and strengthen relationships with SSPs and harm reduction advocacy groups across the United States and support identification of new potential funders for the portfolio.
  • Site visit planning and coordination, and implementation of external technical assistance, evaluations, and grantee meetings;
  • In collaboration with the Senior Program Manager, maintain effective communication with program partners and funders, including submission of timely reports and ongoing updates about the progress of the initiative.
  • Research and share innovative strategies related to prevention services, care, and treatment and advocacy.
  • Supervise Program Associate providing support to this project.

REQUIRED & DESIRED SKILLS:

  • Experience with programs that reach and engage people who use drugs, with a specific focus or knowledge of other social justice movements that intersect with HIV is strongly preferred;
  • Outstanding written and strong interpersonal skills with the ability to build rapport and credibility quickly with people at all levels;
  • Detail-oriented with exceptional project & time management skills;
  • Experience with collaboration, communication, engagement, and networking with organizations, leaders, and communities/peers in harm reduction;
  • Familiarity with grants management including: meeting deliverables, monitoring work plan objectives, and oversight of subcontracts and familiarity with webinar and/or multimedia platforms supportive of learning communities;
  • Proficient in Microsoft Office Suite and preferably experienced with Salesforce CRM;
  • Bilingual (Spanish) preferred;
  • Legally eligible to work in the United States;

TRAVEL
Position requires moderate travel – up to 20 days per year.

SUPERVISORY RESPONSIBILITES:
None.

ABOUT AIDS UNITED

AIDS United’s mission is to end the HIV epidemic in the US through strategic grantmaking, capacity building, and policy and advocacy. AIDS United (AU) bridges policy with grantmaking and capacity building; linking the world of HIV service and community-based organizations with the public health, healthcare, advocacy and social justice communities to respond to the domestic HIV epidemic. AU is committed to ensuring our staff, Board of Trustees and consultants reflect the full diversity and range of communities most affected by the HIV epidemic. Organizational leadership consists of long-term HIV survivors, Black gay men and women of color. Staff reflects a range of people living with HIV; same gender loving men and women; gay, bisexual, and queer men and women; women of color; and Transgender and gender non-conforming people. This diversity and representation demonstrate AU’s dedication to valuing life experiences of staff as equally important to professional experiences when building our organizational capacity.

People with lived experience are strongly encouraged to apply. 

The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to jobs@aidsunited.org with “Program Manager – HR” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  Applications are due by COB on Jan. 24.

FLSA CLASSIFICATION: 
Full Time, Exempt

LOCATION: 
Remote Option Available

ABOUT AIDS UNITED
AIDS United’s mission is to end AIDS in the United States.  The agency strives to achieve its mission through strategic grantmaking, organizational capacity building, advocacy and policy work, and formative research.  With an annual budget of approximately $11 million and a staff of 24 the agency was formed in 2010 by the merger of the National AIDS Fund and AIDS Action Council and has more than 20 years of experience in policy and grant-making related to HIV and AIDS.  Grantmaking initiatives focus on access to and retention in care, advocacy in the deep-south, syringe access, sector transformation, and more.  Policy work is done on behalf of dues paying members that include many of the largest and oldest AIDS Service Organizations across the country.  Other initiatives at AIDS United includes provision of capacity building assistance on behalf of CDC for community-based organizations involved in HIV prevention, and placement of more than 50 AmeriCorps members annually across seven different metropolitan areas.

ABOUT SOUTHERN HIV IMPACT FUND
The Southern HIV Impact Fund (SHIF) is a grantmaking program serving community-based organizations (CBOs) located in nine Southern states (Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Texas). 

POSITION DESCRIPTION 
Provide substantive program and administrative support & coordination within the Southern HIV Impact Fund.

EDUCATIONAL REQUIREMENTS

  • Associate degree or three years of relevant experience
  • A certificate in program management (optional)

EXPERIENCE

  • Minimum of one-year administrative experience required.
  • Preferred experience of living in the South and a working knowledge of the Southern landscape
  • A knowledge or framework of the injustices in healthcare

REQUIRED SKILLS 

  • Position requires highly organized, detail-oriented individual with demonstrated ability to provide coordination to national programs.
  • Individual must be a self-motivated, critical thinker.
  • Must be able to work in a fast-paced environment and work independently as well as a member of a team.
  • Qualified individuals should understand the balance and challenges between national program management and local community implementation.
  • Demonstrated proficiency in Microsoft Office Suite (including Teams) is required.
  • Experience with web-based grants management systems (i.e., Salesforce) is preferred.

REPORTS TO  
Senior Program Manager, Southern HIV Impact Fund

SUPERVISORY RESPONSIBILITIES
None

PRIMARY RESPONSIBILITIES

General Program & Administrative Coordination

  • Provide general administrative and programmatic support across within the Southern HIV Impact Fund including administrative support, logistics coordination, data management, communications, and recordkeeping.
  • Coordination of administrative processes relating to grants management.
  • Coordination of data entry and reporting with organization’s grants management system.
  • Facilitate the funds disbursement processes including check requests, ACH payments, agreements/correspondence, distribution to grantees and record keeping.
  • Provide informational materials to potential applicants, reviewer committee teams, and funded organizations.
  • Schedule and manage programmatic deadlines.
  • Coordinate webinars and trainings for information dissemination.
  • Track literature, statistics, conference information and abstract submission, grant opportunities and other resource information.
  • Assist with program planning and developing/gathering programmatic content for funding proposals and donor reports.
  • Provide administrative and coordination support for the planning and implementation of national meetings and site visits.
  • Field inquiries regarding grant guidelines, reporting deadlines, and program requirements.
  • Reconcile credit card and cash expenses for relevant program staff; and
  • Provide additional support to program staff as needed.

WORKING CONDITIONS

Work is generally performed within the office environment (in-person or at home) and includes significant phone contact with grantees, technical assistance providers, vendors, and the public. 

TRAVEL
Position requires less than 10% of travel

SALARY 
$45,000-$55,000/year

WORK SCHEDULE

9:00 AM – 5:00 PM ET

HOW TO APPLY
The position may operate from a remote location. Applications must include: a cover letter with salary requirements and resume, and the application should be submitted to jobs@aidsunited.org with “Program Associate – Southern HIV Impact Fund” in the subject line. Incomplete applications WILL NOT BE CONSIDERED.  Applications are due by COB on Jan. 24.

ABOUT AIDS UNITED

AIDS United’s mission is to end AIDS in the United States.  The agency strives to achieve its mission through strategic grantmaking, organizational capacity building, formative research, and advocacy & policy work.  With an annual budget of approximately $11 million and a staff of 27, the agency was formed in 2010 by the merger of the National AIDS Fund and AIDS Action Council and had more than 20 years of experience in policy and grantmaking related to HIV and AIDS.  Grantmaking initiatives focus on access and retention in care, advocacy in the deep-south, syringe access, sector transformation, and more.  Policy work is done on behalf of dues-paying members who include most of the largest and oldest AIDS service organizations. 

POSITION DESCRIPTION 

Responsible for assisting the Controller with the accounting and financial operations of the organization.

EDUCATIONAL REQUIREMENTS

Bachelor’s degree in accounting or finance required. 

EXPERIENCE

A minimum of 3 years of experience in nonprofit bookkeeping or similar experience, including expertise in MS Excel and demonstrated knowledge of accounting principles related to nonprofit organizations required. Prior experience with Bill.com and Intaact preferred.

REQUIRED SKILLS 

The position requires a thorough understanding of accounting and a highly organized, forward-thinking individual who is self-motivated and able to take the initiative with sound judgment.  Individuals must have the ability to perform responsibilities professionally and to handle assignments with a high degree of accuracy and confidentiality—proven organizational skills including excellent time management and ability to prioritize tasks required.  The position requires strong writing and communications abilities.  Must be able to work in a fast-paced environment and work independently and as a member of a team.  Must possess a demonstrated proficiency in MS Word, MS Excel, PowerPoint, and MS Access.  Experience with Intacct cloud-based financial management software is a plus. 

SALARY RANGE 

Commensurate with education, experience, and salary history.  Expected range of $50,000 – $65,000.

REPORTS TO     

Controller

SUPERVISORY RESPONSIBILITIES

None

PRIMARY RESPONSIBILITIES

Accounts Receivable Responsibilities

  • Prepare and generate partner, donor, client, and contract billing
  • Process annual membership invoices and reconciles related accounts
  • Establish and maintain receivable records/profiles for all partners, donors, clients, and contracts
  • Verify, code, and enter cash receipts into accounting software with accurate profile and banking detail
  • Prepare and generate organizational billings and collects (interagency, etc.)
  • Work closely with the resource development team to ensure accounting, tracking, and reporting of receivables are accurate

Accounts Payables Responsibilities

  • Verify and code weekly invoice payments for accuracy and approval
  • Enter invoices into the accounting system Bill.com
  • Prepare accounts payable batches weekly for approval
  • Effectively and timely answer inquiries from employees and vendors regarding accounts payable for all accounts payable matters
  • Prepare for audits as requested
  • Complete credit card reconciliations monthly
  • Other duties as assigned

WORKING CONDITIONS

Work is generally performed within the office environment and includes significant telephone contact with vendors, constituents, donors, the general public, and Trustees.

TRAVEL REQUIREMENTS

Position requires no travel.

HOW TO APPLY

Please send a resume to jobs@aidsunited.org. 

AIDS United is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information, HIV status, or any other bases under federal or local laws (collectively “Protected Bases”).

TITLE: AIDS United Policy Department Intern

LOCATION: Washington, D.C.

Position will remain open until filled by qualified candidate.

ABOUT AIDS UNITED:

AIDS United is a national non-profit organization with a singular mission and focus to end the HIV epidemic in the United States.

In our pursuit of this lofty, but achievable, goal, AIDS United approaches the domestic HIV epidemic from a multitude of different directions, working to engage, mobilize, and support the national HIV community in everything we do. Whether it’s engaging in sustained advocacy based on sound public policy, partnering in strategic grantmaking to benefit affected communities, targeting and tailoring capacity building services for organizations responding to the epidemic, or contributing formative research to inform the field, AIDS United is committed to ensuring that we not only end the HIV epidemic in the US, but that we center and care for people living with HIV.

For more than two decades, we have supported community-driven responses to the HIV epidemic around the country that reach the nation’s most disproportionately affected populations, including LGBTQ+ people, communities of color, cisgender women, and people living in the deep South. To date, our strategic grantmaking initiatives have directly funded more than $104 million to local communities and have leveraged more than $117 million in additional investments for programs that include syringe access, access to care, capacity-building, HIV prevention, and advocacy, among others.

GOALS OF INTERNSHIP:

Provide interns with the opportunity to acquire career-related work experience in the area of advocacy, policy, and domestic health as well as to offer the possibility for students to develop content-expert knowledge in a working environment.

DURATION/COMPENSATION:

Timing for the internship is flexible and will be determined jointly by AU staff and intern selected; however, approximately 10-15 hours/week for the duration of a typical academic semester should be expected. The internship position is unpaid; however, public transportation is covered by AIDS United.

OVERVIEW:

Interns will work closely with AIDS United staff on both legislative- and policy-related tasks, including conducting issue-related research, drafting fact sheets, attending Congressional briefings and hearings, tracking grants, maintaining donor databases, and assisting with fundraising events. The intern may also be asked to work with other departments on advocacy-related projects. The intern will participate in meetings with staff and organizational partners, taking advantage of health-related events in Washington, D.C.

LEARNING GOALS:

  • Intern will gain knowledge about practical aspects of the functioning of an advocacy non-profit organization with a special emphasis on HIV/AIDS, health, policy, and the legislative process.
  • Intern will gain project-related knowledge while developing problem-solving skills.
  • Intern will develop data research, analysis, and writing skills.
  • Intern will develop additional competencies in skills and attitudes concerning: Teamwork in a diverse setting, Professional ethics, Awareness of responsibilities, Professional communication

REQUIREMENTS:

  • Undergraduate or graduate students – preferably pursuing a degree in political science, governmental affairs, communication, marketing/public relations, or similar field of study (for undergraduate students, preference will be given to juniors and seniors).
  • Must have excellent writing/editing skills, highly organized, ability to work independently as well as being a team player, flexible personality, sense of humor, creative, and the ability to manage multiple projects.
  • Must have excellent research skills (internet, databases, etc.)
  • Must be able to operate comfortably within Microsoft Office systems.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Strong attention to detail
  • Knowledge of or interest in global health, domestic policy, legislative affairs
  • Solid internet research skills
  • Ability to take initiative, multi-task, work quickly and be flexible
  • Working knowledge of Microsoft Word, Excel, and PowerPoint
  • Excellent written, oral and interpersonal communications skills
  • Capacity to work independently and as part of a team
  • Ability to learn new skills quickly and effectively
  • Database (Salesforce, etc.) experience preferred.
 

 

HOW TO APPLY:

Please send a cover letter, resume, and writing sample to: policy@aidsunited.org

Applications will be reviewed on a rolling basis. Applications submitted without a cover letter and resume will not be considered. No phone calls please.

AIDS United is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information, HIV status, or any other bases under federal or local laws (collectively “Protected Bases”).

Notices

Whistleblower Policy

A whistleblower as defined by this policy is an employee of AIDS United who reports an activity that he/she/they considers to be illegal or dishonest to one or more of the parties specified in this policy. The whistleblower is not responsible for investigating the activity or for determining fault or corrective measures; appropriate management officials are charged with these responsibilities.

Examples of illegal or dishonest activities are violations of federal, state or local laws; billing for services not performed or for goods not delivered; and other fraudulent financial reporting.

If an employee has knowledge of or a concern of illegal or dishonest fraudulent activity, the employee is to contact his/her immediate supervisor or the Vice President of Operations. The employee must exercise sound judgment to avoid baseless allegations. An employee who intentionally files a false report of wrongdoing will be subject to discipline up to and including termination.

Whistleblower protections are provided in two important areas — confidentiality and against retaliation. Insofar as possible, the confidentiality of the whistleblower will be maintained. However, identity may have to be disclosed to conduct a thorough investigation, to comply with the law and to provide accused individuals their legal rights of defense. The Organization will not retaliate against a whistleblower. This includes, but is not limited to, protection from retaliation in the form of an adverse employment action such as termination, compensation decreases, or poor work assignments and threats of physical harm. Any whistleblower who believes he/she/they is being retaliated against must contact the Vice President of Operations immediately. The right of a whistleblower for protection against retaliation does not include immunity for any personal wrongdoing that is alleged and investigated.

Defend Trade Secrets Act (DTSA) Compliance: “Immunity from Liability for Confidential Disclosure of a Trade Secret to the Government or in a Court Filing:

(1) Immunity—An individual shall not be held criminally or civilly liable under any federal or state trade secret law for the disclosure of a trade secret that—(A) is made—(i) in confidence to a federal, state or local government official, either directly or indirectly, or to an attorney; and (ii) solely for the purpose of reporting or investigating a suspected violation of law; or (B) is made in a complaint or other document filed in a lawsuit or other proceeding, if such filing is made under seal.

(2) Use of Trade Secret Information in Anti-Retaliation Lawsuit—An individual who files a lawsuit for retaliation by an employer for reporting a suspected violation of law may disclose the trade secret to the attorney of the individual and use the trade secret information in the court proceeding, if the individual—(A) files any document containing the trade secret under seal; and (B) does not disclose the trade secret, except pursuant to court order.”

All reports of illegal and dishonest activities will be promptly submitted to John Roane Jr., the Vice President of Operations, who is responsible for investigating and coordinating corrective action.  However, if the intended report involves the Vice President of Operations, the matter should be reported to Jesse Milan Jr., the CEO.  If the report involves the Vice President of Operations and the CEO, contact should be made to Dr. Robert Hilliard Jr., the Chair of the Board of Trustees.

Employees with any questions regarding this policy should contact the Vice President of Operations.